Privacy Policy
Effective Date: January 8, 2025
This privacy policy applies to https://www.myevaluations.com, owned and operated by MyEvaluations.com. It describes how MyEvaluations.com collects, uses, and protects personal information you provide on our website and services. The use of information collected through our services is limited to providing the services for which our clients engage MyEvaluations.com. This policy also outlines your choices regarding the collection, use, and access to your personal information. MyEvaluations.com is committed to protecting your privacy and adheres to the highest standards of accountability and transparency. Our systems use the latest technologies, including SSL encryption and SecurityMetrics compliance, to safeguard your data.
Our SOC 2 Type II Certification
As part of our commitment to data security, MyEvaluations.com has achieved SOC 2 Type II Certification, which independently verifies that our systems, processes, and controls meet rigorous standards for security, availability, and confidentiality. This certification complements our already robust security practices, ensuring our platform remains a secure environment for sensitive data.
Information We Collect
We collect the following types of information:
Personal Information
From Demo Requests: Name, email address, and phone number.
From Institutions: Data provided by your institution, including your username (e.g., first initial and last name) and responses to evaluation questions.
From Users: Information entered into specific features such as Procedure and Patient Log Tracking Modules, which may include patient names, medical record numbers, diagnoses, and procedural data.
Anonymous and Non-Anonymous Evaluations
Some evaluations (e.g., resident-of-attending or nurse-of-resident) are anonymous, while others (e.g., attending-of-resident evaluations) are not. Anonymous data is reported to the sponsoring institution without identifying the evaluator.
How We Use Your Information
We use the information we collect to:
Provide and manage the services you or your sponsoring institution have engaged.
Generate reports and track compliance with training and clinical requirements.
Improve our services by monitoring traffic patterns and user interactions.
Ensure security and compliance through geolocation-based tracking in features like MyQuickPass (optional, with explicit consent).
Geolocation and MyQuickPass Tracking
The optional MyQuickPass service leverages geofence technology to track clinical hours without continuous location monitoring. The service records entry and exit times from predefined locations set by your institution. Data is stored securely and used solely for compliance tracking. Users provide explicit consent for this service and can review or edit their tracked hours.
Data Privacy and Third Parties
We partner with HIPAA- and HITECH-compliant third-party database providers to store and process data securely. These providers follow our strict data privacy standards and are not permitted to use your data for any other purposes. No geolocation data or personal information is shared with third parties without user or institutional authorization.
Access and Control of Personal Data
You can access, correct, update, or delete your personal data by contacting your institution's administrator or MyEvaluations.com directly. Requests are processed within 30 business days.
Your Rights and Choices
Opt-Out of Marketing Communications: You may unsubscribe from marketing emails by following the instructions provided in the email or contacting us at Sales@MyEvaluations.com.
Data Retention: We retain personal information as long as necessary to provide services or comply with legal obligations. Users may request data deletion by contacting their institution or MyEvaluations.com.
Security Measures
MyEvaluations.com implements robust security measures to protect your data:
Encryption: All data is encrypted in transit (TLS 1.2+) and at rest (AES-256).
Regular Audits: Routine internal and external security audits ensure compliance and identify vulnerabilities.
Access Controls: Role-based access limits data availability to authorized personnel.
Regulatory Compliance
MyEvaluations.com complies with the following regulations:
SOC 2 Type II Certification: Independent validation of our operational and security controls.
HIPAA Compliance: Ensures the confidentiality of protected health information (PHI).
GDPR Compliance: Adheres to EU standards for data transparency and control.
FERPA Compliance: Protects the confidentiality of student records.
Changes to This Policy
We may update this privacy policy to reflect changes to our practices. Users will be notified via email or a notice on our website before updates take effect. We encourage you to review this page periodically.
Contact Us
For privacy concerns or additional information, please contact us: Email: Sales@MyEvaluations.com Phone: (866) 422-0554 Address: 1159 Second Avenue, Suite 226, New York, NY 10065
For unresolved privacy concerns, contact our third-party dispute resolution provider: TRUSTe Feedback Form.
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